Summer Student Program

Financial Support

JINR provides all the SSP participants with free accommodation in a hotel, pays per diem money, and covers travel expenses.

How to buy tickets and get reimbursement of travel expenses

To get reimbursement of transport expenses, please, follow the instructions below:
1. Buy a ticket to Moscow and back at your own expense.
2. If you buy an airplane ticket, the ticket must be round-trip, economy class.
3. Please, inform the organisers on the total amount of your travel expenses in the following way:
    1) Point  A - Point B (bus, the price 300 rubles).
    2) Point B – Moscow, Domodedovo (airplane, the price 5000 rubles).
    3) Domodedovo - Moscow (Aeroexpress, the price 400 rubles).
    4) Moscow - Dubna (train, the price 370 rubles).
    5) And back to Point A in the same way.
        or continue the route ...
4. If the ticket is paid in cash, please, attach a receipt of payment.
5. If the ticket is paid by credit card, please, attach a bank statement.
IMPORTANT! The credit card must belong to you (i.e. your name must be indicated on it). The price indicated on the ticket, must be equal to the amount of money debited from your account.
6. Electronic tickets may look different, so, please, make sure that the ticket contains the following information: ticket number, passenger name, indication of the price, itinerary details, dates and time of departure and arrival. Please keep the boarding passes to hand them to the organisers.
7. If you use several kinds of transport, it is necessary to have similar documents for all the stages of your transportation.
8. Please hand all the documents (original boarding passes, tickets and financial documents) to Elena Karpova, University Centre, LIT building, room 433.
9. Reimbursement of travel expenses is made by money transfer to the personal account of the SSP participant, not including bank fee. Please provide your bank account details: bank name, bank address, IBAN, SWIFT, all in Latin letters. 

Participant's Final Report

At the end of the participant's stay at JINR, a report should be prepared and posted on the participant's profile webpage. This report will be available for the visitors of the SSP website after it has been checked and approved by the participant's project supervisor and by the Organizing Committee.
Final Report Writing Requirements
The report should be written in English, it should be clear, concise, and written for a broad scientific audience. Consult with your mentor to determine a style usually used in scientific papers. Use clear, significant words when writing your paper and avoid using jargon or specialized terms whenever possible. 
Contents:
Abstract. The abstract is a succinct outline of the research project. For experimental projects, it presents the principal objective and scope of the project, describes the methodology, summarizes the results, and states the principal conclusions. For a theoretical paper, it describes the issue and analysis, and states implications for further research. The abstract should stand alone and be intelligible without the paper.
Text. The paper should begin by providing background, presenting the nature and scope of the problem being investigated, and giving rationale for the work. The main conclusions should be stated briefly in this section. This section should be accessible to readers in any discipline (including non-science fields) and readers for whom English is not a first language.
Following this introductory section, the findings should be described concisely with brief descriptions of the methodology when necessary. The text should finish with a discussion of the results. The implications of the research, relation to other work in the author's lab, and future research directions should be included in this section. Even though this section may be technical, it should not be obtuse.
Methods. This section should be subdivided by short headings referring to the technique being used or the experiment being explained. This section is directed toward scientists in the author's field.
Figures. Include figures whenever possible to illustrate your points. Explanatory diagrams may help explain background information (pictures from textbooks are fine). Carefully choose your image size, font size, line widths, and labels to ensure that your figures are clear. Plot theory and experiment on the same graph and redraw screen photos. All figures should be accompanied by explanatory captions.
References. Authors are responsible for the accuracy of references. References should be numbered sequentially as they appear in the text and should be listed at the end of the paper. Reference numbers should be in superscript when cited in the text.
Acknowledgments. Acknowledge your mentor and all other individuals who provided technical assistance, and the individuals, organizations, grants, or contracts from whom you received financial support. Students should be sure to include the names of their financial sponsors.
See the Recommended Final Report Frontpage Format.

FAQ

• When does the Summer Student Program start? When should I come to Dubna?

  
  If the student was selected to participate in the SSP, he should discuss the dates of his arrival and departure with his supervisor at JINR. The recommended arrival period is from 1 July to 1 September. The recommended period of stay at JINR is 6-8 weeks.
  

• What is JINR Summer Student Program?

  
  It’s neither a school, nor a conference. It’s pure practice! Practice in one of the largest research institutes, comprising 18 Member States and 6 Associate Members. Work in international groups in one of the 7 JINR laboratories. A unique chance to work for 6-8 weeks under supervision of highly-qualified specialists at real research facilities. Visits to the JINR laboratories, introductory lectures, social program.
  

• What is JINR?

  
  Please visit the official JINR website
  

• When will the application procedure start?

  
  We will start accepting applications in the middle of January. Please, see the updates on students.jinr.ru.
  

• How to apply for SSP?

  
  First, register at students.jinr.ru. Afterwards, fill in the application form on the website, attach all the required documents. You can apply from the middle of January till the end of March every year.
  

• Who can apply for SSP?

  
  3-year Bachelor students, Master students, 1-year PhD students.
  

• I am not from a Member State. Can I apply for SSP?

  
  Yes.
  

• I have already participated in SSP. Can I apply again?

  
  No, you can participate in SSP only once. SSP is an opportunity for a young scientist to be introduced to JINR. There are other ways to continue cooperation with JINR. You can find out more by contacting your SSP project supervisor at JINR.
  

• I have participated in the International Student Practice at JINR. Can I apply for SSP?

  
  Yes, you can. You should!
  

• What documents should I attach to the application form?

  
  You need to attach the following documents: scans of your BS and MS diplomas, as well as of your academic record. If you don’t have a diploma yet, please attach a scan of all the pages of your academic record.
  

• Why indicate a recommender? Who is a recommender?

  
  A recommender may be an educator from your university or your scientific supervisor. Your recommender has to write a letter of recommendation and email it to the Organizing Committee (students@jinr.ru).
  

• How are SSP participants selected?

  
  The selection procedure is carried out in two stages. At the first (preliminary) stage, JINR specialists select those applicants who comply with the requirements of a particular JINR department. At the second stage, the preliminary selected applications are considered by the directors of the laboratories, who also make a decision on allocation of financing and approve the final list of SSP participants.
  

• How do I find out, if I have been selected or not?

  
  Selected participants get an email. The list of selected participants is published on the website.
  

• Why didn’t they select me?

  
  Participants are selected by JINR specialists working in different departments that have their own specific requirements to the candidates. Therefore, the applicants who comply with these requirements have more chances to be selected. If you have not been selected this year, don’t give up, apply next year.
  

• What should I do in case I have been selected?

  
  Within 2 weeks after the final list of selected participants has been published on the website you need to contact your project supervisor and fix the dates of your stay in Dubna. You stay in Dubna may last for 6-8 weeks.
  The dates of your arrival and departure, as well as the detailed itinerary, travel costs at every stage of your itinerary and the types of vehicles you plan to use to get to Dubna and back must be emailed asap to students@jinr.ru. You also need to inform the Organizing Committee, if you want to get the reimbursement of your visa or/and insurance expenses (please indicate the costs). Only the expenses agreed upon in advance can be reimbursed.
  Not later than two weeks before your arrival to JINR send us a scan of your passport (the two-page spread with your photo).
  If you need a Russian visa, please address the Organizing Committee.
  Purchase the ticket. Please send it to the Organizing Committee – not later than two weeks before your arrival. Attention! Please save all the documents (electronic and original) confirming the payment of your travel expenses.
  Please send your visa scan to the Organizing Committee – not later than one week before your arrival.
  

• How to get a Russian visa? Who issues the invitation? Who pays the visa expenses?

  
  SSP participants apply for a Russian visa on their own. JINR will assist by issuing an invitation that you will get by e-mail. In some cases, the so-called reference number is issued, which the participant should indicate in the visa application form. Usually the visa is not free-of-charge. SSP participants pay the visa expenses on their own, and then receive reimbursement. Please keep all the documents confirming the fact of payment.
  

• What documents should I send to the Organizing Committee?

  
  To do all the paperwork related to your visit and stay, the Organizing Committee will need your passport scan (the two-page spread with your photo and with your visa), ticket, bank details, all documents confirming financial operations (purchase of tickets, insurance, visa).
  

• Who covers the expenses (travel, visa, insurance) and how?

  
  SSP participants purchase the tickets, insurance, and, if necessary, visa. After submission of all financial documents, your expenses will be reimbursed. In most cases it happens not later than two months after the departure. You can get a 50% reimbursement of the ticket cost, full cost of insurance and visa while you are still in Dubna. A student may be provided  transportation to / from the airport, with the transport being arranged by the members of the Organizing Committee.
  

• Who purchases the ticket and the insurance?

  
  The ticket is purchased by the SSP participant. The insurance may be issued by JINR or purchased by the participant. If you are interested to get the JINR insurance, please inform the Organizing Committee about that.
  

• For what date should the ticket be purchased?

  
  You need to contact your SSP project supervisor to fix the dates of your arrival and departure. It will be a good idea to come to Dubna on a Sunday and start your work on a Monday. Please remember that you stay in Dubna may last for not less than 6 and not more than 8 weeks. It is also necessary to inform the Organizing Committee about the dates of your arrival and departure by sending the ticket.
  

• How to get to the JINR territory? Do I need a pass?

  
  To enter the JINR territory, you need a pass. You can get it at: 13 Joliot-Curie str., room 110. To get your pass, please send a scan of your visa to the Organizing Committee not later than 2 weeks before your arrival.
  

• What if I don’t send the required information/documents or send them too late?

  
  • no transfer;
  • no accommodation;
  • no per diem money;
  • no access to JINR territory.
  

• What is the working schedule?

  
  Working schedule: Mon-Fri 9:00-18:00, lunch break 13:00-14:00. A regular pass provides access to the JINR territory Mon-Fri 8:00-20:00.
  

• Where, how, and when can I get my per diems and the reimbursement of my expenses (travel, visa, insurance)? What documents do I need?

  
  Not later than 2 weeks before arrival the SSP participant should send the following information and documents to the Organizing Committee: passport scan, detailed itinerary, travel costs at every stage of the itinerary, tickets, insurance and visa costs. Only the expenses agreed upon in advance can be reimbursed!
  The Organizing Committee will inform you by email about the date and time when you can get your per diem money.
  Go to 13 Joliot-Curie str., room 113, after 14:00. You should have your passport, tickets, insurance, visa scan, original boarding passes, and the documents confirming all your financial operations (bank checks, receipts, etc.). The electronic ticket should have the following information: ticket number, passenger name, itinerary details, dates, price.
  Per diems, reimbursement of visa and insurance costs, as well as 50% of travel costs you will receive during your stay in Dubna. The remaining 50% of travel costs you will get after submitting the boarding passes by regular mail (no later than 2 months after the receipt of all your documents by the Organizing Committee).
  

• Where is the office of the Organizing Committee located?

  
  The office of the Organizing Committee is in the JINR University Centre – building of the Laboratory of Information Technologies, roo 433. Phone: +7(49621)64942. Postal address: 6 Joliot-Curie street, 141980, Dubna, Moscow region, Russia, JINR University Centre, Mrs. Elena Karpova.
  

• Which airport is more convenient to arrive at?

  
  Sheremetyevo airport (SVO) is the nearest, therefore we highly recommend it.
  

• Is there a transfer from/to the airport?

  
  A student may be provided with transportation to/from the airport, with the transport being arranged by the members of the Organizing Committee. This option is available to non-Russian speaking participants arriving at SVO airport. If you comply with these requirements, please address the Organizing Committee to book the transfer.
  

• How to get to Dubna by public transport?

  
  You can get to Dubna from Moscow Savelovskaya railway station by bus or train (ссылки).
  

• Where will I be accommodated during SSP?

  
  Non-Russian speaking SSP participants stay at hotel “Dubna”, bld. 3, also known as Hotel Grill, at the following address: 2 Moskovskaya street. Russian speaking SSP participants stay at the dormitory at 10 Leningradskaya street.
  

• What are the conveniences in the Hotel Grill?

  
  Each room has a mini-stove, a fridge, bed linen and towels. The iron is in the ironing room No. 809 on the 8th floor. Ask for a key at the reception desk. There is a public laundry room, it has 2 automatic washing machines and some strings to put your clothes on for drying. It is not for free, one laundry cycle is 120 rubles (the washing powder is included). There is free Wi-Fi in the hostel, the signal is good in the reception area and may get worse on the higher floors. The hostel does not provide dinnerware and utensils, so either take something you need with you or here are 2 stores, where you can find the things mentioned above for affordable prices:
  1. "Auchan" (14, Bogoliubov str.)
  2. "Fix price" (18, Bogoliubov str.)
  

• What about the meals?

  
  Breakfast is served at the hostel and is included in the accommodation cost. Please, ask about the time of breakfast service at the hostel reception desk. Lunch and dinner are at the expense of the participants. During the workdays, the participants can have lunch in one of the cafeterias on the Institute's territory. The range of foods in the Main Cafeteria can satisfy different types of diets. There are many places in Dubna where you can have dinner. On our part, we provide you with a list of places with reasonable prices:
  “La Bicicleta” (2 floor of “Auchan” shopping centre, Bogolyubov str.)
  Club 105 (4 floor of “Auchan” shopping centre, Bogolyubov str.) – bar, restaurant, dance floor, bowling, billiards.
  Ikura (sushi) (Mescheryakov str.) – no cards, cash only
  Sushi shop (takeaway) Bogoliubov str., opposite “Perekryostok” supermarket
  Pizzeroni (Vavilov str.), near “Dubna” railway station
  Churchill, English pub (Universitetskaya str.) – also a menu in English
  "Why not" steak-bar (Bogoliubov str.) – also a menu in English
  McDonald’s (Bogoliubov str, 17),
  “Lemonade” Loft Bar (Dachnaya str., 1, building 4/2) – 3 min from your hostel, also a menu in English, parties on Fridays and Saturdays.
  To those who would like to go food-shopping, we recommend the following supermarkets:
  "Perekryostok" ("Mayak" shopping centre (МАЯК), 24A, Bogoliubov str.)
  "Auchan" (14, Bogoliubov str.)
  "Perekryostok" (Перекресток) (13, Bogoliubov str.)
  "5" (Пятерочка) supermarket chain (10, Frank str., 9, Pontecorvo str.)
  

• How can I pay for things in Dubna?

  
  If you pay by cash in Dubna, you can only pay with Russian rubles. Credit cards are accepted in most places. There are several banks and many cash machines. We advise you to use the cash machines of Sberbank (Сбербанк), Rosbank (Росбанк), and Bank Vozrozhdeniye (Банк Возрождение): these banks have their branches in Dubna, which is convenient, in case any service problems emerge. Cash machines work 24/7. Accepted are Visa, Euro, and Master card. If you are staying in Hotel Grill (Moskovskaya 2), the nearest cash machine is in the lobby of your hotel.
  

• Where should I go, when I have arrived in Dubna?

  
  After you have arrived in Dubna, you need to check in your hotel/dormitory. Non-Russian speaking SSP participants stay at hotel “Dubna”, bld. 3, also known as Hotel Grill, at the following address: 2 Moskovskaya street. Russian speaking SSP participants stay at the dormitory at 10 Leningradskaya street. On the first working day after your arrival you need to go to 13 Joliot-Curie street, room 110, to get your pass to the JINR territory. You will need your passport.
  

• How do I meet with my supervisor and find my working place?

  
  Contact your SSP supervisor by email or mobile phone before your arrival to Dubna and arrange a meeting with him/her.
  

• Are there any places to visit in Dubna?

  
  Dubna must sees
  

• Can I go to the gym/swimming-pool/stadium?

  
  There is a retro-style gym, available free of charge on Mondays, Wednesdays, and Saturdays, 18:30-20:00. You must have a pair of clean shoes with you Please print out the letter, you can show it to the staff-members of the gym who do not speak English.
  To find the gym, you can use these Google maps coordinates 56.748165, 37.183954
  It's not far from your hotel, just a 10-min walk.

• I would like to go to Moscow/St. Petersburg/Sergiev Posad/Tver. How can I do that?

  
  At the weekends students are free to visit any Russian city on their own. Trips on the working days are not allowed.
  

• Can a friend/relative visit me in Dubna during SSP?

  
  Yes. In such a case all the related expenses are covered by the visitors themselves.
  

• Where can I get medical help?

  
  If it is not an emergency case, you may get medical help at the JINR medical office located on the ground floor of the Bogoliubov Laboratory of Theoretical Physics, at WBLHEP - tel.: 2162068. A visit to a local hospital is also possible provided you have a medical insurance. Please address the Organizing Committee for assistance.
  

• What should I do in case of any problems with my supervisor?

  
  If you experience problems of any nature with your SSP supervisor, please inform the Organizing Committee immediately. If for any reason you cannot address the Organizing Committee in person, please fill in the anonymous feedback form available here.
  

• Can I break my stay into two periods?

  
  Yes, you can. In this case the travel expenses are reimbursed only for one period of stay.
  

• Can I leave Dubna earlier? Will that affect the sum of my per diems? Do I have to inform anyone in advance?

  
  It is possible in exceptional cases. However, you need to remember that you cannot stay in Dubna for less than 6 weeks. You need to inform the Organizing committee about your need to leave earlier not later than 2 weeks before the departure. You will get the per diem money only for the period you actually spent in Dubna. Your SSP report must also be submitted according to the general requirements.
  

• What are the term, form, and language of the SSP report?

  
  The SSP report should be in English. It should be made and downloaded to the website before you leave Dubna. The report tips are here.
  

• What shall I get at the end of SSP?

  
  All SSP participants get a certificate including the dates of your stay, name of the project and supervisor, as well as a JINR University Centre T-shirt.
  

• Where can I buy Dubna/Russia/JINR souvenirs?

  
  15 Bogoliubov street, Postal Office (ПОЧТА).
  

• How do I get to JINR LNP Site/LHEP Site/Administration/Visit Centre/Accountants Office/Pass Issuing Office?

  
  The information is available at the University Centre website
  

• Are there any cash machines/ATMs at JINR?

  
  Yes, in the Laboratory of Theoretical Physics and in the Laboratory of Information Technologies, on the 1st floor.
  

• Where should I send my boarding passes to get the reimbursement?

  
  The Organizing Committee address: 6 Joliot-Curie street, 141980, Dubna, Moscow region, Russia, JINR University Centre, Mrs. Elena Karpova.
  

• What bank details do I need to submit to get a money transfer?

  
  Your full name, bank name, bank address, IBAN, SWIFT, all in Latin letters.
  

• What should I do with my pass at the end of SSP?

  
  Please return it to the Pass Issuing Office after you leave the JINR territory for the last time or leave it at the hotel reception desk (works only for Moskovskaya 2 hotel).
  

• Will I visit any JINR laboratories?

  
  There is such a possibility. However, the schedule of SSP participants’ arrival is flexible. Therefore, the Organizing Committee reserves the right to fix the dates of visits for the periods, when the largest number of SSP participants is present at JINR.
  

• Will there be any social events?

  
   International Mornings are organized, if the number of participants and the range of countries represented are enough to hold this type of events.
  

• Is there an SSP group on Facebook?

  
  A new group is made every year. 2018 group is here https://www.facebook.com/groups/1712708035415263/
  

• What is forbidden on the JINR territory?

  
  The access to JINR territory is restricted by the Security Department; therefore, we strongly advise the Practice participants to observe the following simple rules of entering and leaving the JINR territory. In particular:
  • Your passport is your entry permission. Always take it with you, when entering or leaving JINR.
  • You may take your personal laptops, mobile phones and tablet PCs. You may carry bags or backpacks.
  • The security officers may inspect the contents of your bags or backpacks.
  • ATTENTION: it is strongly prohibited to:
  - bring photo and video cameras
  - take photos and videos around the Security Gate
  - bring explosives, flammable substances, fire-, pneumatic, traumatic, gas and cold arms to the JINR territory
  - bring and drink alcohol
  - take away the inventory from the JINR territory without a specially issued permission
  - smoke on the JINR territory.
  Once again: NO PHOTO AND VIDEO CAMERAS. YOU CAN TAKE YOUR MOBILE PHONES, LAPTOPS AND TABLET PCs WITH YOU, BUT YOU CANNOT TAKE PHOTOS OR VIDEOS USING THESE GADGETS, ESPECIALLY NEAR THE SECURITY GATE AND IN FRONT OF MILITARY PEOPLE.
  

• I would like to take some photos on the JINR territory. How can that be done?

  
  It can be done by the members of the Organizing Committee who have a special permission. Also a professional photoshoot by a JINR photographer is available upon request.
  

• Are there any “special diet” dishes in the JINR Cafeteria?

  
  There are no special menus at JINR cafeterias. However, the range of foods is wide enough to suit non-pork, vegan, or vegetarian diets.
  

• What is the attitude alcohol at JINR?

  
  Alcohol is strictly forbidden on the JINR territory.
  

• Can I visit the JINR Museum on my own?

  
  The JINR Museum is open for individual visits Mon-Fri, 11:00-18:00. An organized group visit to the JINR Museum for SSP participants is possible upon request.
  

• Some good advice☺

  
  If you decide to have a party at the hotel, please do not make a lot of noise inside or outside the hotel in order not to disturb other guests (they may turn out to be your project supervisors or people with small kids). Please clean up after the party is over – take out your empty bottles yourselves. The ladies who do the cleaning are often elderly nice ladies, please show respect. It is forbidden to take furniture from one room to another and from one floor to another.
  Before leaving for Dubna, check out the weather forecast to see the main tendencies, take the appropriate clothes. Don’t forget to take an umbrella!
  If you arrive at the hostel late at night, think about the food in advance. The nearest supermarkets are Auchan (closes at 22:00) and Perekryostok (ПЕРЕКРЕСТОК) (closes at 00:00).
  Most of the signs (names of streets, shops, banks) in Dubna are in Russian.
  Enjoy your stay in Dubna!