Student Program

Financial Support

JINR provides all the SP participants with free accommodation in a hotel, pays per diem money, covers airplane tickets, medical policies, and visa expenses.

In 2021, 4 travel grants of €500 each have been made available by the European Physical Society to support students living in the countries where EPS Member Societies are represented.
(https://www.eps.org/page/membership_ms)

Participant's Final Report

At the end of the participant's stay at JINR, a report should be prepared and posted on the participant's profile webpage. This report will be available for the visitors of the SP website after it has been checked and approved by the participant's project supervisor and by the Organizing Committee.
Final Report Writing Requirements
The report should be written in English, it should be clear, concise, and written for a broad scientific audience. Consult with your mentor to determine a style usually used in scientific papers. Use clear, significant words when writing your paper and avoid using jargon or specialized terms whenever possible. 
Contents:
Abstract. The abstract is a succinct outline of the research project. For experimental projects, it presents the principal objective and scope of the project, describes the methodology, summarizes the results, and states the principal conclusions. For a theoretical paper, it describes the issue and analysis, and states implications for further research. The abstract should stand alone and be intelligible without the paper.
Text. The paper should begin by providing background, presenting the nature and scope of the problem being investigated, and giving rationale for the work. The main conclusions should be stated briefly in this section. This section should be accessible to readers in any discipline (including non-science fields) and readers for whom English is not a first language.
Following this introductory section, the findings should be described concisely with brief descriptions of the methodology when necessary. The text should finish with a discussion of the results. The implications of the research, relation to other work in the author's lab, and future research directions should be included in this section. Even though this section may be technical, it should not be obtuse.
Methods. This section should be subdivided by short headings referring to the technique being used or the experiment being explained. This section is directed toward scientists in the author's field.
Figures. Include figures whenever possible to illustrate your points. Explanatory diagrams may help explain background information (pictures from textbooks are fine). Carefully choose your image size, font size, line widths, and labels to ensure that your figures are clear. Plot theory and experiment on the same graph and redraw screen photos. All figures should be accompanied by explanatory captions.
References. Authors are responsible for the accuracy of references. References should be numbered sequentially as they appear in the text and should be listed at the end of the paper. Reference numbers should be in superscript when cited in the text.
Acknowledgments. Acknowledge your mentor and all other individuals who provided technical assistance, and the individuals, organizations, grants, or contracts from whom you received financial support. Students should be sure to include the names of their financial sponsors.
See the Recommended Final Report Frontpage Format.

FAQ

• When does the Student Program start? When should I come to Dubna?

  
  The Student Program has no strictly fixed dates. We provide the selected students and their project supervisors with the opportunity to choose the internship time based on their work and study schedule.
  However, the period of stay should not go beyond the periods approved for each stage of the Program. Thus, the participants selected in September 2021 are invited to Dubna from November 2021 to May 2022. The recommended period of stay at JINR is 6-8 weeks.
  
  

• What is JINR Student Program?

  
  It’s neither a school, nor a conference. It’s pure practice! Practice in one of the largest research institutes, comprising 18 Member States and 6 Associate Members. Work in international groups in one of the 7 JINR laboratories. A unique chance to work for 6-8 weeks under supervision of highly-qualified specialists at real research facilities. Visits to the JINR laboratories, social program.
  
  

• What is JINR?

  
  Please visit the official JINR website – jinr.ru
  
  

• When will the application procedure start?

  
  Starting from 2021, the Programme becomes all-year-round. It means, we will have 2 calls of applications per year: the 1st call starting in the middle of January and lasting till the end of March, and the 2nd starting in May and lasting till the end of July.
  
  

• How to apply for SP?

  
  First, register at students.jinr.ru. Afterwards, fill in the application form on the website, attach all the required documents. You can apply from the middle of January till the end of March and from May till the end of July every year.
  

• How should I choose the period of stay at JINR? May I shift the period of my stay?

  
  

  1. You need to contact your SP project supervisor to fix the dates of your arrival and departure.
  2. We kindly advise you to arrive on a Sunday, so that you may start your work on a Monday. The departure is advised to be planned for a Saturday. Please remember that your stay in Dubna may last for not less than 6 and not more than 8 weeks.
  3. As soon as the dates of arrival and departure are fixed and this information is submitted to the Organizers, please do not change the period of your stay, as we immediately start preparation of documents, booking the hotel, etc. and any change in dates will undoubtedly result in a delay in paperwork or even more serious consequences.

• Who can apply for SP?

  
  3- and 4-year Bachelor students, Master students, 1-year PhD students.
  

• I am not from a Member State. Can I apply for SP?

  
  Yes.
  
  

• I have already participated in SP. Can I apply again?

  
  No, you can participate in SP only once. SP is an opportunity for a young scientist to be introduced to JINR. There are other ways to continue cooperation with JINR. You can find out more by contacting your SP project supervisor at JINR.
  
  

• I have participated in the International Student Practice at JINR. Can I apply for SP?

  
  Yes, you can.
  
  

• What documents should I attach to the application form?

  
  You need to attach the following documents: scans of your BS and MS diplomas, as well as of your academic record. If you don’t have a diploma yet, please attach a scan of all the pages of your academic record.
  

• Why indicate a recommender? Who is a recommender?

  
  A recommender may be an educator from your university or your scientific supervisor. Your recommender has to write a letter of recommendation and email it to the Organizing Committee (students@jinr.ru).
  

• How are SP participants selected?

  
  The selection procedure is carried out in two stages. At the first (preliminary) stage, JINR specialists select those applicants who comply with the requirements of a particular JINR department. At the second stage, the preliminary selected applications are considered by the directors of the laboratories, who also make a decision on allocation of financing and approve the final list of SP participants.
  

• How do I find out, if I have been selected or not?

  
  Selected participants get an email. The list of selected participants is published on the website.
  

• Why didn’t they select me?

  
  Participants are selected by JINR specialists working in different departments that have their own specific requirements to the candidates. Therefore, the applicants who comply with these requirements have more chances to be selected. If you have not been selected this year, don’t give up, apply next year.
  

• What should I do in case I have been selected?

  
  Please respond to the inquiries of the Organising Committee carefully and within the mentioned period. This will allow us to quickly arrange all the necessary documents.
  

• How should I choose the period of stay at JINR? May I shift the period of my stay?

  
  1. You need to contact your SP project supervisor to fix the dates of your arrival and departure.
  2. We kindly advise you to buy a ticket with arrival on a Sunday, so that you may start your work on a Monday. The return flight is advised to be booked for a Saturday. Please remember that your stay in Dubna may last for not less than 6 and not more than 8 weeks.
  3. As soon as the dates of arrival and departure are fixed and this information is submitted to the Organizers, please do not change the period of your stay, as we immediately start preparation of documents, booking the hotel, etc. and any change in dates will undoubtedly result in a delay in paperwork or even more serious consequences.
  

• What are the financial documents requirements? When and where should I submit/hand them?

  We ask you to carefully consider the collection of documents in order to avoid problems with the refusal to reimburse the costs incurred by you.

  JINR requires the submission of the following documents:

  1. High-quality scanned copy of a passport, 2 pages: with your photo and personal data.

  2. For Russian citizens we additionally need: TIN (ИНН) copy, personal insurance policy (СНИЛС) copy, copy of the passport page with registration.

  3. Air ticket, railway ticket, other tickets (if purchased).

  4. Receipts for payment of all tickets.

  5. Insurance for non-citizens of the Russian Federation (if purchased by a participant).

  6. Receipt for payment of insurance (if purchased by a participant).

  7. High-quality copy of the visa (if received)

  8. Receipt for payment of the visa (if the visa was not free)

  9. Bank details. Citizens of the Russian Federation can copy them from their personal account on the bank website. Non-citizens of the Russian Federation must indicate: bank name, bank address, your name, IBAN, SWIFT, all in Latin letters.

  10. Certificate of vaccination against COVID-19 with QR code (this is not a financial document, but its provision is required).

  11. Boarding passes (original, i.e. hard copy, issued at the airport of departure at the time of check-in for the flight).

  Attention! Very important information!

  * All documents, except # 11, must be submitted to the organizing committee by email students@jinr.ru at least 2 weeks before arrival in Dubna. This will allow us to issue a pass on the JINR territory on time, to book a hotel, to prepare documents for the payment of per diem, be prepared for reimbursement of travel expenses, etc.

  * Upon arrival in Dubna (on the 1st working day), all original documents from the list + original boarding passes should be handed to the office. 431 of the JINR University Centre, Olga Reshetova. The documents can be left in a pocket on the door of the mentioned office. Olga will prepare a  package of documents and transfer them to the accounting department.

  * Tickets must be bought directly THROUGH THE WEBSITE OF THE AIRLINE, railway tickets - through the website of the carrier, because in this case, you will NOT pay any additional ticketing service fees. Service charges, flight (trip) insurance and other additional charges are NOT subject to payment.

  * Another reason to buy a ticket on the airline's website is that such tickets fully comply with the requirements, and contain all the necessary information.

  * Please use YOUR PERSONAL PLASTIC CARD when buying a ticket. The receipt that comes to your e-mail after buying a ticket must also be submitted to the organizing committee.

  * If you pay for your ticket, insurance or visa in cash, a receipt of payment is required.

• Who purchases airplane ticket, medical insurance policy?

  
  The participants buy tickets and insurance policies themselves. Organizing committee covers theses expenses if all the documents are provided on time and in a proper way.
  Medical policy can also be bought at JINR, please inform the Organizers if you are interested in this option.
  

• For what date do I need to purchase the ticket?

  
  

  Please, buy ticket with arrival to Dubna and departure from Dubna exactly on the dates you’ve chosen as the 1st and the last days of your SP period. 

  We kindly advise you to buy a ticket with arrival on a Sunday, so that you may start your work on a Monday. The return flight is advised to be booked for a Saturday. 

• How to get a Russian visa? Who issues the invitation? Who pays the visa expenses?

  
  SP participants apply for a Russian visa on their own. JINR will assist by issuing an invitation that you will get by e-mail. In some cases, the so-called reference number is issued, which the participant should indicate in the visa application form. Usually the visa is not free-of-charge. SP participants pay the visa expenses on their own, and then receive reimbursement. Please keep all the documents confirming the fact of payment.
  

• How to get to the JINR territory? Do I need a pass?

  
  To enter the JINR territory, you need a pass, please, get it at 13 Joliot-Curie str., room 110. To get your pass, please send a scan of your visa to the Organizing Committee not later than 2 weeks before your arrival. A regular pass provides access to the JINR territory Mon-Fri 8:00-20:00.
  
  

• What if I don’t send the required information/documents or send them too late?

  
  • no transfer;
  • no accommodation;
  • no per diem money;
  • no access to JINR territory.
  

• What is the working schedule?

  
  Working schedule: Mon-Fri 9:00-18:00, lunch break 13:00-14:00.
  

• Where, how, and when can I get my per diems and the reimbursement of my travel expenses?

  
  

  The organizing committee will inform you by e-mail about the time of receipt of per diem and compensation of the cost of the visa. This will happen no earlier than 2 weeks after the full set of documents has been received by the organizing committee.

  During his stay in Dubna, the program participant will receive compensation for the cost of the visa (if received), insurance (if purchased on his own), 50% of the cost of travel. The remaining 50% of the fare will be transferred to the personal account of the participant after they provide the organizing committee with the original boarding passes and other supporting documents.

• Where is the office of the Organizing Committee located?

  
  The office of the Organizing Committee is in the JINR University Centre – building of the Laboratory of Information Technologies, room 433. Phone: +7(49621)64942. Postal address: 6 Joliot-Curie street, 141980, Dubna, Moscow region, Russia, JINR University Centre, Mrs. Elena Karpova.
  

• Which airport is more convenient to arrive at? Is it possible to arrange a transfer to Dubna?

  
  Sheremetyevo airport (SVO) is the nearest, the Organizing Committee recommend to buy tickets for flights arriving at this airport. In exceptional cases, the Organizing Committee can arrange a transfer to Dubna. This option is available to non-Russian speaking participants arriving at SVO airport. If you comply with these requirements, please address the Organizing Committee to book the transfer. Transfer form Dubna to SVO is also available for the mentioned category of participants.
  

• How to get to Dubna by public transport?

  
  
  You can get to Dubna from Moscow Savelovsky railway station by bus or train. 
  

• Where will I be accommodated during SP?

  
  

  SP participants stay at hotel “Dubna”, bld. 3, also known as Hotel Grill, at the following address: Moskovskaya street, 2.

• What are the conveniences in the Hotel?

  
  

  Each room has a kettle, a mini-stove, a fridge, a hair dryer, bed linen and towels. There is a laundry hall on the 1st(ground) floor with washing machines, dryers, and ironing equipment. Please, ask the receptionists on the rates of using the laundry. 

  Also, there’s a bicycle parking in the hotel.

  There is free Wi-Fi, the signal is good in the reception area and may get worse on the higher floors.
  

• What about the meals?

  Breakfast is served at the hotel and is included in the accommodation cost. Please, ask about the time of breakfast service at the hostel reception desk. Lunch and dinner are at the expense of the participants. During the workdays, the participants can have lunch in one of the cafeterias on the Institute's territory. The range of foods in the Main Cafeteria can satisfy different types of diets. There are many places in Dubna where you can have dinner.

• How can I pay for things in Dubna?

  If you pay by cash in Dubna, you can only pay with Russian rubles. Credit cards are accepted in most places. Google pay, Apple pay, Samsung pay and similar services are also available.
  

• Where should I go, when I have arrived in Dubna?

  
  After you have arrived in Dubna, you need to check in the hotel. SP participants stay at hotel “Dubna”, bld. 3, also known as Hotel Grill, at the following address: Moskovskaya street, 2. On the first working day after your arrival you need to get your pass to the JINR territory at 13 Joliot-Curie str., room 110. Do not forget to take your passport with you.
  
  

• How do I meet with my supervisor and find my working place?

  
  Contact your SP supervisor by email or mobile phone before your arrival to Dubna and arrange a meeting with him/her.
  

• Are there any places to visit in Dubna?

  
  Dubna must sees
  
  

• I would like to go to Moscow/St. Petersburg/Sergiev Posad/Tver. How can I do that?

  
  At the weekends students are free to visit any Russian city on their own. Trips on the working days are not allowed.
  

• Can a friend/relative visit me in Dubna during SP?

  
  Yes. In such a case all the related expenses are covered by the visitors themselves.
  

• Where can I get medical help?

  
  If it is not an emergency case, you may get medical help at the JINR medical office located on the ground floor of the Bogoliubov Laboratory of Theoretical Physics, at WBLHEP - tel.: 2162068. A visit to a local hospital is also possible provided you have a medical insurance. Please address the Organizing Committee for assistance.
  

• Should I bring any medications with me?

  
  If you have any medical problems you know about, please take all the medications you might need. There are pharmacies in Dubna, but: 1. they don’t work at night, 2. the pharmacists may not speak English and 3. names of medications often differ in different countries. It will be a good idea to take: pain-killers, anti-flu meds, antihistamines, and adsorbents. Most frequently students complain about allergic reactions caused by summer insects bites and colds. The pharmacy nearest to Hotel Grill is at 7, Bogoliubov str., next to the Why Not bar, 09:00-21:00, 7 days a week.
  

• What should I do in case of any problems with my supervisor?

  
  If you experience problems of any nature with your SP supervisor, please inform the Organizing Committee immediately. If for any reason you cannot address the Organizing Committee in person, please fill in the anonymous feedback form available here.
  

• Can I break my stay into two periods?

  
  Yes, you can. In this case the travel expenses are reimbursed only for one period of stay.
  

• Can I leave Dubna earlier? Will that affect the sum of my per diems? Do I have to inform anyone in advance?

  
  It is possible in exceptional cases. However, you need to remember that you cannot stay in Dubna for less than 6 weeks. You need to inform the Organizing Committee about your need to leave earlier not later than 2 weeks before the departure. You will get the per diem money only for the period you actually spent in Dubna. Your SP report must also be submitted according to the general requirements.
  

• What are the term, form, and language of the SP report?

  
  The SP report should be in English. It should be made and downloaded to the website before you leave Dubna. The report tips are here:  http://students.jinr.ru/#participant-s-final-report.
  

• What shall I get at the end of SP?

  
  All SP participants get a certificate including the dates of your stay, name of the project and supervisor, as well as a JINR University Centre T-shirt.
  

• Where can I buy Dubna/Russia/JINR souvenirs?

  
  
  

  15 Bogoliubov street, Postal Office (ПОЧТА). 

  Souvenirs with Dubna symbols or Russian souvenirs can be purchased in the hotel Dubna-1 lobby (Veksler street., 8). In summer time there is a little shop offering Dubna souvenirs on the Komsomolskaya embankment of the Volga River, opposite the pier.

  
  

• How do I get to JINR LNP Site/LHEP Site/Administration/Visit Centre/Accountants Office/Pass Issuing Office?

  
  The information is available at the University Centre website
  

• Are there any cash machines/ATMs at JINR?

  
  Yes, in the Laboratory of Theoretical Physics and in the Laboratory of Information Technologies, on the 1st floor.
  

• Where should I send my boarding passes to get the reimbursement?

  
  The Organizing Committee address: 6 Joliot-Curie street, 141980, Dubna, Moscow region, Russia, JINR University Centre, Mrs. Elena Karpova.
  

• What bank details do I need to submit to get a money transfer?

  
  Your full name, bank name, bank address, IBAN, SWIFT, all in Latin letters.
  

• What should I do with my pass at the end of SP?

  
  Please return it to the Pass Issuing Office after you leave the JINR territory for the last time or leave it at the hotel reception desk.
  

• Will I visit any JINR laboratories?

  
  There is such a possibility. However, the schedule of SP participants’ arrival is flexible. Therefore, the Organizing Committee reserves the right to fix the dates of visits for the periods, when the largest number of SP participants is present at JINR.
  

• Will there be any social events?

  
  International Mornings are organized, if the number of participants and the range of countries represented are enough to hold this type of events.
  

• What is forbidden on the JINR territory?

  
  The access to JINR territory is restricted by the Security Department; therefore, we strongly advise the Practice participants to observe the following simple rules of entering and leaving the JINR territory. In particular:
  • Your passport is your entry permission. Always take it with you, when entering or leaving JINR.
  • You may take your personal laptops, mobile phones and tablet PCs. You may carry bags or backpacks.
  • The security officers may inspect the contents of your bags or backpacks.
  • ATTENTION: it is strongly prohibited to:
  - bring photo and video cameras
  - take photos and videos around the Security Gate
  - bring explosives, flammable substances, fire-, pneumatic, traumatic, gas and cold arms to the JINR territory
  - bring and drink alcohol
  - take away the inventory from the JINR territory without a specially issued permission
  - smoke on the JINR territory.
  Once again: NO PHOTO AND VIDEO CAMERAS. YOU CAN TAKE YOUR MOBILE PHONES, LAPTOPS AND TABLET PCs WITH YOU, BUT YOU CANNOT TAKE PHOTOS OR VIDEOS USING THESE GADGETS, ESPECIALLY NEAR THE SECURITY GATE AND IN FRONT OF MILITARY PEOPLE.
  

• I would like to take some photos on the JINR territory. How can that be done?

  
  It can be done by the members of the Organizing Committee who have a special permission. Also a professional photoshoot by a JINR photographer is available upon request.
  

• Are there any “special diet” dishes in the JINR Cafeteria?

  
  There are no special menus at JINR cafeterias. However, the range of foods is wide enough to suit non-pork, vegan, or vegetarian diets.
  

• What is the attitude towards alcohol at JINR?

  
  Alcohol is strictly forbidden on the JINR territory.
  

• Can I visit the JINR Museum on my own?

  
  The JINR Museum is open for individual visits Mon-Fri, 11:00-18:00. An organized group visit to the JINR Museum for SP participants is possible upon request.
  

• Are there any restrictions due to COVID-19?

  
  

  There are some restrictions.
  1. Airplane transportation with some countries has not yet been restored, the situation with flights is changing every day and we are monitoring the possibility of the arrival of students from different countries. However, we cannot guarantee the arrival of selected students to Dubna. 

  2. All SP participants, regardless of citizenship, must have a vaccination certificate in English or Russian, which must contain the following information: your name, dates of vaccination, vaccine name, names of the clinic, etc. Please, make sure that ‘COVID-19’ is indicated in the certificate as a disease against which the patient has been vaccinated. 

  3. The procedure for the entry of citizens of different countries into the Russian Federation may vary. Please check the requirements in your country in advance. For example: the name of the recognized vaccines, the need to pass a PCR test before departure, and so on.

  4. The procedure of getting the Russian visas for participants from some countries is also complicated during the period of restrictions associated with COVID-19. Students who need a visa should take care of providing the necessary documents to the organizing committee in advance.

• Some good advice☺

  
  If you decide to have a party at the hotel, please do not make a lot of noise inside or outside the hotel in order not to disturb other guests (they may turn out to be your project supervisors or people with small kids). Please clean up after the party is over – take out your empty bottles yourselves. The ladies who do the cleaning are often elderly nice ladies, please show respect. It is forbidden to take furniture from one room to another and from one floor to another.
  Before leaving for Dubna, check out the weather forecast to see the main tendencies, take the appropriate clothes. Don’t forget to take an umbrella!
  If you arrive at the hostel late at night, think about the food in advance. The nearest supermarkets are Auchan (closes at 22:00) and Perekryostok (ПЕРЕКРЕСТОК) (closes at 00:00).
  Most of the signs (names of streets, shops, banks) in Dubna are in Russian.
  Enjoy your stay in Dubna!